IEEE Robotics and Automation Letters Frequently Asked Questions

Q) Is the page limit of 6 for RA-L strict? 
A) Up to two extra pages are allowed for a fee of $175 per extra page.

Q) Can a paper that was published in the Proceedings of an IEEE conference be resubmitted to RA-L?
A) Formally yes, if the paper follows the “evolutionary paradigm” of IEEE, i.e., if it incorporates substantial improvements and it discloses openly the source(s) and discusses the changes (these are the same conditions under which the same paper could be submitted to Transactions). However, RA-L are intended to publish novel results rapidly, whereas submission to Transactions of an evolved version of a previous conference paper is normal.

Q) I submitted a paper to RA-L w/CO (with Conference Option) before the RAL w/CO submission deadline, and then a new version to the same Conference before the Conference submission deadline. Is that right?
A) No, this is unacceptable. When you submit to RA-L with a Conference option, you have already submitted to that Confernce. A later submission to the Conference will void the previous submission, and stop the RA-L evaluation procedure.

Q) I submitted a paper to RA-L without Conference option before, and then a new version to the Conference before the Conference submission deadline. Is that right? 
A) No, this is unacceptable. In general, once you have submitted a manuscript to a journal (as RA-L is), you are not supposed to submit independently a version of the manuscript as a conference paper.

Q) I have submitted a paper to RA-L with the Conference option. The paper has been accepted for presentation at Conference (ICRA or CASE), and accepted by RA-L. Where will my paper be published?
A) It will appear in RA-L on Xplore. It will not appear in the Conference Proceedings in full, although the title and abstract will be there, with a link to the Letters paper.

Q) I have submitted a paper to RA-L with the Conference option. I have been requested a revision by the Letter's Editorial Board (LEB). Later on, the paper has been accepted for presentation at Conference (ICRA or CASE), but eventually rejected by LEB. Where will my paper be published?
A) It will only appear in the Conference Proceedings on Xplore.

Q) I have a paper published in the Letters. Can I expand on it and submit to Transactions, the same way I used to do with Conference Proceedings papers?
A) Not “in the same way.” RA Letters are a journal, and IEEE does not accept to republish the same material on two journal publications. A new Transactions submission should have little overlap with a paper published in the Letters, and contain mainly novel material.

Q) When submitting to a Conference, I am used to upload incrementally refined versions of my manuscript. Can I do the same with submissions to RA-L?
A) No. You should submit to RA-L only a stable final version of your manuscript, just like you do with other journals. Incremental updates are typically not allowed by journal manuscript management systems.

Q) After appearing in IEEE Xplore, will RA-L issues be published also in print?
A) No, RA-L is an electronic-only publication.

Q) Will the Letters be indexed in journal databases and will they have an Impact Factor?
A) Yes, RA-L will be indexed in the major journal databases as for all IEEE publications. The Letters will receive an Impact Factor by Thomson Reuters JCR after the third year of publication, which is the rule for any new journal.

Q) I would like my papers to be freely accessible to everybody. Can I do this with RA-L?
A) Yes. RA-Letters are Hybrid Open Access: papers are free of charge to authors, and are freely available to IEEE RAS members. Authors can make their papers openly accessible to everybody with a charge.

Q) Does a Revise and Resubmit decision 'restart' the 6 month clock or does the 6 month timeline include revisions for RR papers?
6 months is the sub to e-pub timing, i.e. include the time needed for a revision and resubmission.  Whatever is not published in 6 months is rejected. Only submission of a new paper start the clock.

Q) Will articles appear online in full html form, as is the case now for many IEEE journals?
Yes, as soon as IEEE provides the moderately edited version, this will replace the preprint camera-ready PDF.

 Q) Do RA-Letters have a minimum length of six pages or they could be less?
There is no minimum page length, such as there is no minimum page length in any RAS Journal. It is possible to submit very short Letters but - being in competition for publication with 6-8 pages long papers - it might be hard for such papers to get accepted.

 Q) Can an author post his manuscript on a preprint server such as ArXiv?
Yes. The IEEE recognizes that many authors share their unpublished manuscripts on public sites. Once manuscripts have been accepted for publication by IEEE, an author is required to post an IEEE copyright notice on his preprint. Upon publication, the author must replace the preprint with either 1) the full citation to the IEEE work with Digital Object Identifiers (DOI) or a link to the paper’s abstract in IEEE Xplore, or 2) the accepted version only (not the IEEE- published version), including the IEEE copyright notice and full citation, with a link to the final, published paper in IEEE Xplore.

Q) Is there a suggested format for citing papers that have been accepted for publication in both RAL and a Conference? How about citing them in an authors' CV?

All citations must go to the RA-L paper only: you want to avoid splitting your citations and, by so doing, hurt your h index etc. You will be able to download the exact citation from RA-L page on Xplore directly in most bibliography formats.
   In your own CV, we recommend that you list a RA-L paper only among your journal papers. You may add a note to this citation such as e.g.  "The contents of this paper were also selected by ICRA'16 Program Committee for presentation at the Conference". Alternatively, you may have an additional list of Oral Presentations at Conferences (distinct from the list of Papers in Conference Proceedings) where you list the talk as such, possibly adding details such as e.g. the acceptance rate of the Conference.


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